No. Scope of the documentation |
Name of the document |
Entity to which it is passed |
Deadline |
| |
1. Commencement of activities |
NOTIFICATION about the place, type and scope of activities conducted |
- the competent labour inspector
- the competent state health inspector
|
- within 30 days of the date of commencement of activities
- in the event of a change in the place, type and scope of activities conducted
|
2. Annual report on working conditions |
Z-10
Report on working conditions |
The competent Statistical Office for the voivodship, where the employer has his registered office |
By 15 February of each year |
3. Training on OSH |
CONFIRMATION on having received general and specific instruction for the work post |
The employer - the worker's personal file |
|
CERTIFICATE of completion of:
- basic training
- periodic training |
Examination RESULTS (work post specific instruction and basic and periodic training) |
4. Prophylactic examinations |
Medical CERTIFICATE on the lack of contraindications to work at a given work post (issued on the basis of the results of the following examinations: preliminary, periodic, control, additional) |
Employer - the worker's personal files |
|
5. Carcinogenic factors |
REGISTER of carcinogenic agents
INFORMATION ON CARCINOGENIC AGENTS
form |
-competent voivodship health inspector
-labour inspector
|
The employer submits the data contained in the register of carcinogenic agents on the form "Information on carcinogenic factors"
immediately after commencing activities and annually
within the period up to 31 January |
Carcinogenic agentCARDS |
|
REGISTER OF WORKERS exposed to the actions of carcinogenic factors |
Retained by the employer for 40 years |
6. Analysis and measurements of factors that are harmful to the health in the working environment |
RESULTS of tests and measurements |
- competent state health inspector
- competent regional labour inspector
- the doctor responsible for prophylactic health care
|
When the tests and measurements have been conducted by laboratories other than those of the State Health Inspectorate:
- the results are submitted immediately
– if the values of MPC/MPD are exceeded
-within 14 days - in other cases
The results are retained by the employer for 3 years
|
The REGISTER of the results of tests and measurements conducted |
The register – is retained by the employer for 40 years |
The harmful agents measurements CARD |
Cards - are retained by the employer for 40 years |
7. Dangerous chemical substances |
Characteristics CARDS of dangerous substances or dangerous preparations |
Employer |
|
Characteristic CARDS of the preparations not classified as dangerous, but in concentrations (specified in the resolution) contains at least one substance that creates a threat to human life or to the environment |
LIST of dangerous substances or dangerous preparations possessed |
8. Occupational diseases |
REGISTER OF SUSPICIONS of occupational diseases |
Employer |
|
REGISTER OF OCCUPATIONAL DISEASES |
Employer |
DECLARATION FORM |
-competent health inspector
- competent labour inspector
|
The declaration may be made by the worker or former worker
during his employment under occupational exposure or after ending work under such exposure - but no later than in the period specified in the list of occupational diseases |
DECLARATION OF THE CONSEQUENCES of the occupational disease |
-competent state health inspector
-Nofer Institute of Occupational Medicine in Łódź
|
After completing the proceedings aimed at defining the damage to the health or the incapacity to work in connection with the worker's diagnosed occupational disease |
9. Accidents at work |
ACCIDENT PROTOCOL |
The employer submits it to:
- the injured party or the family of the dead worker
- the competent labour inspector - if the protocol refers to a fatal serious or collective accident
|
The employer retains this for 10 years |
REGISTER OF ACCIDENTS AT WORK |
Retained by the employer |
|
STATISTICAL ACCIDENTS CARD |
The competent Statistical Office
for the voivodship on the territory of which the employer has his registered office |
Prepared in duplicate:
- for the Statistical Office - the copy of the card without part II - by the 15th working day of the month following the month in which the accident protocol was approved
- part II of the statistical accidents card - no later than after the passage of 6 months from the date of approval of the accident protocol
The second copy of the statistical accident protocol - is retained by the employer for 10 years
|
10. Safety in performing works |
|
SAFETY AND HEALTH PROTECTION PLAN
|
The Construction Manager
is obliged to prepare this or ensure that it is prepared
|
Before the commencement of the construction |
